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Home > Government > Committees & Boards
 

About:

The City Commission has established several committees and boards to perform important municipal functions and to review City programs, projects and community concerns. To facilitate quality decision making, these groups provide greater community participation and input into local government.

The Commission seeks participation from its diverse and widely experienced citizens to meet the many needs for skills and public service, thereby offering a means of participating in community affairs, as well as working with interesting people. This brief overview has been created as part of an effort to make it as easy as possible for you to enjoy the experience of serving on a City board or committee and has been prepared for review of the role and authority of each committee.

For liability purposes, everyone appointed to serve on a committee or board will be fingerprinted and a criminal history check will be performed.

Requests for additional information should be directed to the City Manager, City Clerk, Board Chair or Board Secretary.

Summary of 15 Boards and Committees - As of 2014-07-10

Boards and Committees Application (PDF:109KB)
 


Airport Advisory Committee:

Established:

The City Commission approved Ordinance O-13-04, February 11, 2013, establishing the Airport Advisory Committee as a permanent committee.

Purpose and Responsibilities:

The AAC serves at the pleasure of the City Commission with the intent of aiding the City Commission through the Airport Director by gathering and sharing professional and public input concerning safety, planning and operation of Winter Haven Municipal Airport - Gilbert Field.

Membership and Terms:

The make up of AAC membership was established in the Ordinance, stipulating there shall be 11 members of the committee consisting of:

  • Two local business people who own and/or operate a business within the municipal limits of the City of Winter Haven;
  • One member from the educational community in Polk County, FL;
  • Four members who own and/or operate a business at the Airport;
  • Two tenants who occupy property at the Airport;
  • One member as designated by the current FBO at the Airport;
  • One member as designated by the Winter Haven Economic Development

All members shall be appointed by the City Commission

Ex-officio members* shall include:

1. Winter Haven Municipal Airport Director;

2. A representative from the City of Winter Haven's Growth Management Department; and

3. A liaison from the City Commission

*Ex-officio members do not have a vote on the committee, but may participate fully in all other aspects of committee work.

  

Term of Service for persons appointed by the City Commission shall be 3 years, except the initial terms of 5 members appointed to the first AAC shall be for only 1 year, and 4 for 2 years, and 2 for 3 years, respectively, for the sole purpose of staggering terms of membership.

Officers will be nominated from the Committee membership, to fill roles known as the Chairperson, Vice-Chairperson, and Secretary. Individuals shall be elected to serve as officers by a majority vote of the Committee, and for a term of one year.

Meeting Arrangements:

The Committee’s bi-monthly meetings are typically held the second Thursday in January, March, May, July, September, and November at 3:00 p.m. in the Conference Room at Airport Terminal at 2073 Highway 92, West, Winter Haven.


Fire Pension Board:

Established:

The City Commission approved Ordinance 531, March 5, 1940, creating the Firemen’s Relief and Pension Fund as provided in Chapters 19 and 112 of Florida Statutes, Acts of 1939.

Purpose and Responsibilities:

The Fire Pension Board of Trustees, also designated as the Plan Administrator, is responsible for general administration for proper operation of the retirement system and for making provisions of the ordinance effective.

Membership and Terms:

The Fire Pension Board consists of five members appointed to four-year terms. Members serve on the board without compensation.

Members of the board are appointed in the following manner:

Two members must be legal residents of the City of Winter Haven and are appointed by the City Commission.
Two members are members of the system and are elected by a majority of member firefighters.
One trustee is chosen by a majority of the previous four members and confirmed by the City Commission.

Meeting Arrangements:

(To be announced.)
 


General Pension Board:

Established:

The General Pension Board was established as a result of the Employee Retirement Income Security Act of 1974.

Purpose and Responsibilities:

The General Pension Board of Trustees, also designated as the Plan Administrator, is responsible for the sole and exclusive administration of proper operation of the retirement system and making provisions of the ordinance effective. The board also engages in actuarial accounting, legal and other services required to transact business of the retirement system. Compensation of all persons engaged by the board and other expenses of the board necessary for operation of the retirement system are paid from the fund at rates and amounts determined by agreement of board members.

Duties of the Board include, but are not limited to:

Determining all questions relating to eligibility and membership
Determining and certifying the amount of all retirement allowances or other benefits
Establishing uniform rules and procedures to be followed for administrative purposes, benefit applications and all matters required to administer the retirement system, etc.

Membership and Terms:

The General Pension Board consists of five members appointed to three-year terms. Members serve on the board without compensation.

Members of the board are appointed in the following manner:

The Finance and Support Services Department Director of the City is a permanent Trustee (member).
One Trustee (member) is an employee of the Leisure and Environmental Services Division and is elected by a majority of member employees of that division.
One Trustee (member) is an employee of the Water and Sewer Division of the Utility Services Department and is elected by a majority of the member employees of that division.
Two trustees (members) are employees of the City who are not employees of the Leisure & Environmental Services Division or the Water and Sewer Division of the Utility Services Department and are not covered by any other municipal pension plan. Such trustees are elected by a majority of member employees of this group.

Meeting Arrangements:

(To be announced.)
 


Lakes Advisory Committee:

Established:

The City Commission approved Resolution R-86-15 Sept. 22, 1986, establishing the Lakes Management Advisory as a permanent Committee. In 1992, a revision was made with Resolution R-92-36.

Purpose and Responsibilities:

The responsibility of the Lakes Advisory Committee is to receive input and gather pertinent information concerning any adverse impacts to City lakes. The advisory then reports data and any proposed action(s) to the City Commission.

Membership and Terms:

The Lakes Management Committee can consist of a minimum of seven and a maximum of nine members appointed by the City Commission. Members serve on the advisory without compensation.

Meeting Arrangements:

The Committee's quarterly meetings are typically held the second Thursday in January, April, July and October, at 8:30 a.m. in the Conference Room at City Hall, 451 Third Street NW.
 


Library Board:

Established:

The City acquired the Winter Haven Public Library as provided for by State Law. The City Commission appointed the five-member Library Board July 1, 1955. In 1992, following subsequent amendments, Ordinance O-92-12 amended Article VI in its entirety.

Purpose and Responsibilities:

The purpose of the Library Board is to serve in an advisory capacity to the City Commission, City Manager and appropriate City department directors.

The Library Board advises the City on the following matters:

Bylaws, rules and regulations;
Expenditure of all monies collected or donated to the credit of the library fund;
Purchase, rent, construct or lease of any facilities deemed necessary;
Supervise and maintain grounds;
Appointment and/or removal of a suitable Librarian; assistance and adjustment of librarian's compensation and fixing and imposing fines;
Nothing in the foregoing shall be construed as abridging the full autonomy of the library board in matters of selection of books.

Each year on the first Monday in December, the board presents a report to the City Commission to demonstrate receipt and expenditures of all monies on behalf of the library and any other information the City Commission may require. These reports are verified by an affidavit from the chairman of the library board.

Membership and Terms:

The Library Board consists of five members appointed by the City Commission to five-year terms. Three members constitute a quorum and a majority of the quorum is required to take any action. Members serve on the board without compensation.

Meeting Arrangements:

The Board's quarterly meetings are normally held the first Tuesday in March, June, September and December, at 5 p.m. in the Winter Haven Public Library, Historical Conference Room, 325 Avenue A NW.
 


Planning Commission:

Established:

The Planning Commission was established May 27, 1951, during a Special City Commission meeting.

Purpose and Responsibilities:

The purpose of the Planning Commission is to act as the local planning agency for comprehensive planning issues. The Planning Commission also serves in an advisory capacity to the City Commission and/or City Manager and conducts studies and investigations as required by the Commission for conditional uses, special uses, etc.

Membership and Terms:

The Planning Commission consists of nine members appointed by the City Commission to three-year terms. Members must be legal residents or own property in the City of Winter Haven and serve on the board without compensation.

Meeting Arrangements:

Meetings are normally held the first Tuesday of each month at 7 p.m. at Winter Haven City Hall, 451 Third Street NW. A list of hearings to be arbitrated at meetings of the Planning Commission is published in a local newspaper on a Monday at least 15 days prior to each meeting.

Planning Commission Documents & Downloads:

For Planning-related document files, please click here to access our online documents.


Police Pension Board:

Established:

Prior to 1986, retirement benefits for Police Officers were provided in accordance with the provisions of Florida Statutes, Chapter 185. With the approval of Ordinance O-86-34 in 1986, the City Commission and Trustees of the Police Officers Retirement Fund restated provisions of the new retirement program.

Purpose and Responsibilities:

The Police Pension Board of Trustees, also designated as the Plan Administrator, is responsible for general administration for the proper operation of the retirement system and for making provisions of the ordinance effective.

Membership and Terms:

The Police Pension Board consists of five members appointed to four-year terms. Members serve on the board without compensation.

Members of the board are appointed in the following manner:

Two members must be legal residents of the City of Winter Haven and are appointed by the City Commission.
Two employee members to be elected by all actively employed, qualified members of the Police Department
One trustee is chosen by a majority of the previous four members and confirmed by the City Commission.

Meeting Arrangements:

(To be announced.)
 


Urban Forestry Advisory Board:

Established:

In May 2010, the Winter Haven City Commission approved Ordinance O-10-31, establishing the Urban Forestry Advisory Board.

Purpose and Responsibilities:

The Urban Forestry Advisory Board will act in an advisory capacity to the City Commission and City staff on matters relating to trees placed in public spaces. The board's primary function will be to make recommendations on items presented within an annual Urban Forestry Action Plan to be developed by staff with guidance of the board. On an annual basis, the Urban Forestry Action Plan will be presented to the City Commission for adoption. When requested by the City Commission, the board shall consider, investigate, make finding, report and recommend upon any special matter or question coming within the scope of its work. Throughout their term, board members will also represent the City in urban forestry-related public involvement efforts. The Urban Forestry Board shall hold at least two meetings each year.

Membership and Terms:

The Winter Haven Urban Forestry Advisory Board is made up of seven members appointed by the City Commission. Five members are residents and two are at-large members who represent local business. Members serve on the board without compensation for a term of three years.


 

 
Winter Haven City Hall
451 Third Street NW
Winter Haven, Florida 33881
Phone: (863) 291-5600
 




 

 


 
 

 



 
City Hall:  451 Third St. NW, Winter Haven, FL 33881    tel: (863) 291-5600
 

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